Brigham and Womens Hospital (BWH) is internationally known as a leader in cutting-edge research and technology and its commitment to patient-centered care. BWH has a rich legacy of excellence and has been consistently recognized as one of Americas best hospitals by US News and World Report.
General Summary:
The Grant Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within a group of divisions and centers within the Department of Surgery. These groups shall include divisions assigned by the Administrative Director of Research.
Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; effort management including tracking, resolution and reporting, budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues and resolution of accounting problems/errors via journal entry or data changing; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serves as liaison between internal and external groups to manage programs and funds. Oversee implementation of policies and procedures under the general direction of the Office of Research Management (pre-award) and the Office of Research Finance (Post-award). Expedite the approval of industrial grants and contracts with the Office of Corporate Sponsored Research and Licensing and clinical trials with the Partners Clinical Research Office. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.
The incumbent will report directly to the Administrative Director ¿ Research for the Department of Surgery and will work closely with the assigned physicians and their staff. The candidate is required to maintain a collaborative working relationship with the division chiefs, investigators, research fellows, research nurses and all other related research personnel within the group and to maintain a constant and open communication with the Administrative Director of
PRINCIPAL DUTIES AND RESPONSIBILITIES:
I. RESEARCH/GRANT ADMINISTRATION
Responsible for the oversight of research administrative activities including:
¿ Work with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
¿ Assist investigators in identifying potential funding sources.
¿ Apprise investigators of submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies.
¿ Monitor all assigned monthly financial reports to ensure accuracy and budget integrity. Work with PI¿s monthly to provide fund projections and to identify variations, trends, issues, etc. in a timely fashion.
¿ Facilitate Principal Investigators¿ interaction with the Partners Human Research Committee and Subcommittee on Research Animal Care on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes BWH and other local, national, and international sites.
¿ Work closely with Research Management, Research Finance and PI¿s to set-up, maintain and close-out assigned grants
¿ Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
¿ In coordination with PIs, Chief, Administrative Directors, complete all information and report requests from Research Management, including cost transfers, audit requests, budget changes, etc.
¿ Develop primary working relationships with local, national, and international site administrators of assigned grants/contracts.
¿ Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.
¿ Review, adjust and have approved, quarterly ¿Time and Effort¿ reports for all sponsored activities in order to ensure compliance with government guidelines.
¿ In coordination with the PIs, Chief, and Administrative Directors, participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs.
¿ Develop collaborative working relationships with ancillary services such as, Research Management, Corporate Sponsored Research and Licensing, Partners Human Research Committee, CCI, Subcommittee on Research Animal Care, Research Space Management, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc.
¿ Implement new technologies used to enhance efficiency and administrative workflow within the groups.
¿ Attend monthly BRISC and Department of Surgery Research Administrator meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues.
¿ Assist Administrative Director ¿ Research for the Department with research related requests and initiatives impacting the entire Department.
¿ Work Closely with Department of Surgery, Research Financial Analyst.
QUALIFICATIONS:
¿ Bachelor¿s degree in Business or equivalent.
¿ Demonstrated grant application experience
¿ General knowledge of NIH and other federal, state and foundation regulations and requirements.
¿ Ability to develop projects and proposals using sponsor and institutional guidelines
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (
¿ Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
¿ Interest and enthusiasm for change.
¿ Ability to resource efficiently
¿ Excellent interpersonal/communications skills.
¿ Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
¿ Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
¿ Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
¿ Willingness to take on new challenges and openness to change.
WORKING CONDITIONS:
Normal office conditions.
FISCAL RESPONSIBILITY:
Responsible for a portfolio of research grants and sundry funds within the Department of Surgery.
Shift
Day Shift
To apply online, please submit your resume here:
https://careers.partners.org/psc/EA/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&SiteId=2&HRS_JOB_OPENING_ID=2198129
Brigham and Womens Hospital is an EEO, AA and VEVRAA employer.
http://www.brighamandwomens.org/careers